Employees who voluntarily separate from employment are considered to have resigned their University employment. Requirements for the amount of notice may vary, depending on the personnel program.

Policies and References:
 

• Personnel Policies for Staff Members
  • PPSM 64 - Termination and Job Abandonment
• Bargaining Unit Contracts - For employees covered by collective bargaining agreements

Process:

1. Employee provides formal written resignation to the Supervisor (either via letter or email).
2. Case is initiated by Supervisor in AggieService
   • See UCDH AggieService Termination Job Aid for step by step instructions.
3. AggieService case is routed to designated approver for sign-off.
4. Separation is processed by Records Unit and submitted to UCPath for processing.
5. Coordinate submission of final timesheet in Ecotime Final timesheet should be completed and approved.
6. Final pay includes the last applicable wage and payment of Vacation/ PTO, comp time and holiday accrual balances. Accrual balances will be paid pursuant to university policy and applicable laws. Further information regarding the payment of wages upon termination.
7. Final pay will be distributed based on employee’s current election (direct deposit or mail to home).

Additional Items:

1. Review system access that may need to be revoked or adjusted (if transferring).
   • Submit IT ticket via ServiceNow
2. Coordinate collection of ID badge, equipment, keys and any additional UC property prior to employee’s final departure.

Resources:

• Fact Sheet: Termination of Employment Benefits
• Leaving UC Employment
• COBRA/Continuation of Group Insurance Coverage
• UC Davis Benefits Office